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Want To Increase Your Email Subscribers? Easy Does It

by on December 3, 2010 in Communication

Growing your email newsletter subscriber list or prospect housefile takes patience and planning. In addition to some of the usual good advice about subscription form placement (every webpage), email delivery (send consistently around the same time every day, week, month, etc.), and strategy (have goals for goodness sake), I have a couple of others:

Suggestion #1: Make it as easy as possible for someone to subscribe. Don’t ask for oodles of information from them at the outset. All you really need is a name and email address. I’ve seen far too many clients ask for fields of personal data only to get a high bounce rate. If you want to glean more demographic data from your subscribers, ask for a little to get them through the door and then gradually ask for more data over time.

Suggestion #2: Create enewsletters that are as personalized as possible. Sometimes what *you* believe is of value may not be valuable to your whole subscriber base. If you find that your content is starting to cover lots of different topics, consider either creating multiple newsletters that are more topic-focused. Or, find an email delivery platform that allows you to serve up blocks of content that’s personalized based on what your subscriber tells you what they want to read.

What other ways have you found success in building your email subscriber list?

Join the conversation at Forum Q&A

Three Questions For Every PR Professional

by on June 23, 2010 in Communication

I don’t get them everyday, but today I received three emails from assorted PR agencies that kind of struck a nerve. I’m not technically in public relations, but I am heavily involved in communications so I know a thing or two about what works and what really sucks. Don’t worry…this isn’t going to be a “Bash PR” post. Well, at least not totally. Instead, I’m hoping I can offer some feedback to those in the PR profession who might listen and take heed.

Here we go.

First question you need to ask yourself is:
Does this contact actually want to be connected with our agency?
Email #1 was a very brief email from one agency’s Media Researcher (taking a guess that this is a “fresh out of college” type position) who asked:

Could you tell me if this e-mail is still valid as a contact for you at Alchemy of Soulful Work? It keeps bouncing.

chris@baileyworkplay.com

Thanks so much.

Regards,
xxxxx

If you find my email address is bouncing then go to the trouble to visit my site and send an email to my new address, why not invest a wee bit of time to building a relationship? This Media Researcher just missed a golden opportunity to understand what types of communications I’d like to receive. Or even ask if I’d like to continue to receive emails on behalf of their clients. (Ironic sidenote: I no longer use chris@baileyworkplay.com because of all of the PR blast spam I got at this address.)

Just like any other type of email communication (like newsletters), I don’t mind receiving them when the content is fascinating and important to my work. But don’t just assume because you have my email address, that I’m a captive audience who is automatically interested in whatever your client is doing. Apply some permission-based email marketing practices and you might discover better ROI because I’ll be a willing participant in your media outreach.

Relatedly, another question is:
How is my client going to make you look good?
It’s easy to get wrapped up in the awesomeness, amazingness, incredibleness, stupendousness of your client. He or she (or it, if we’re talking about a brand) is paying you to promote their greatness. But no matter how terrific your client is, no blogger or online influential cares if this marvelousness doesn’t rub off on them in some way. So your job is to connect the dots and make the case for why I should take time to read their book or schedule an interview. Deep down, I really don’t care about all the great things your client does if it doesn’t help me achieve my own goals.

And again, remember its not just me you’re pitching. You’re asking me to connect you with my friends, colleagues, readers…in other words, my own social network. Clearly demonstrate what’s in it for me and I’ll be more likely to want to help you.

Finally, the big question you have to ask is:
Why should you want a relationship with me, my agency, and my client?
For the love of all things holy, stop thinking short-term, small ball. That game played out fine ten or twenty years ago but its all changed now. If you’re trying to drive results through cold, impersonal email blasts that don’t address me by name (email works different than fax), include other email addesses in the To: line (yes, unbelievably I know the other email addresses that received the blast), and offer no opt-out provision (which is kind of breaking the law), then have fun on the ride down. I guess that means your client is riding shotgun.

Time to wake up and realize the PR game is now played through relationships.

And it’s not as if these questions are just for PR folks. They’re applicable to customer experience, marketing, and sales folks as well. Just focusing on your side of the action without considering the relationship with the folks on the other side squanders the potential connection. And in this case, everyone suffers.

photo credit: tashland (via Flickr)

Listening To What Isn’t Said

by on June 3, 2010 in Communication, Customer Experience

Peter Drucker once said, “The most important thing in communication is hearing what isn’t said.” Exactly…and I’d also suggest hearing what isn’t said is just as important in building a remarkable customer experience.

But instead, how many times do businesses listen for what they want to hear from their customers? Or maybe get defensive about what is said? Or take what is said at full face value and miss out on so much of the subtext and subtle (but far more powerful) meanings behind the customer’s experience? If you’re only paying attention to what sits at the surface, your business is missing important data that could mean the success or failure of your product, service, or full brand proposition.

We anthropologists are trained to uncover these clues. When we listen, we don’t just use our ears – we use our full set of senses. We detect behaviors that might otherwise pass unnoticed. And we ask questions that attempt to understand how customers interact with their world and give their it meaning.

That may seem like a huge undertaking, but at the heart of our anthropological work is simplicity. Here are five simple ways to listen like an anthropologist:

Shut up.
The hardest thing for a marketer, executive, or consultant is to put away the agenda and stop talking. But do it. It is near impossible to talk and listen at the same time. Even if we don’t come at a customer issue with an agenda, we may still find it difficult to keep quiet. However, if we’re going to understand how to meet the needs of our customers, we’ve got to shut up.

Be naive.
This is the first of two steps toward having a child-like mind. As adults, we think our expertise is built on always knowing the answer (or thinking we probably know the answer). But its this very temptation to appear all-knowing that keeps us from actually knowing anything. Kids learn instinctively because they really don’t know things and they ask a lot of “Why?” questions. Here’s a truth: when it comes to understanding the world our customer lives in, we REALLY don’t know anything.

Get curious.
Step two toward a child-like mind is getting curious. When we approach a customer from a place of UNknowing, we ask better questions. And we don’t make the killer mistake of allowing assumptions to guide us.

Show me.
Having problems understanding what your customer is trying to express? Respond with, “Show me what you mean.” Get creative and help them show you what they’re seeing, hearing, feeling, experiencing. Look for the symbolism and meaning behind what they show you.

Record it.
As anthropologists, we’re trained to record every single detail we possibly can. We don’t edit, we simply record because we never know what will turn out to be vitally important while sharing an experience with a customer. Don’t just rely on electronic monitoring. Practice observing subtleties, seeking meaning behind the surface language and really listening for what’s not being said.

photo credit: niclindh (via Flickr)

Is Your Website All Pretty and No Purpose?

by on December 21, 2009 in Communication

I hate the holiday shopping hoards and the inevitable battle against the sea of over-tired and under-patient humanity. Thank heavens for the internet. I try to do most of my Christmas shopping online these days, but it’s almost unavoidable that I’ll need to pick at least one gift up at an actual brick-and-mortar store. So it is that I found myself at one of the local upscale outdoor shopping centers that are prevalent throughout Austin. These places are far more than your everyday, pedestrian strip malls. They have immaculate boulevards and well-landscaped walkways to entice us weary shoppers out of our hard-earned money by convincing us we’re far more cosmopolitan than we might actually be. These shopping centers also have their typical upscale retail establishments like J. Crew, Coach and Burberry with their artfully designed storefronts. But as I entered another of these stores, I found myself faced with a parallel to something I see frequently in my work.

The store’s windows and exterior were creatively developed to be eye-catching. I imagine someone painstakingly took their time to design and arrange the various props to entice casual shoppers like me to open the door. It was all so neatly done that I felt compelled to go inside and see if they had a gift for my wife. And here’s where the disappointment hit me like Santa himself swinging a bag of coal at my head. Not one of the sales staff welcomed me, not one asked if I was looking for anything in particular, not one did anything that would potentially complete a successful transaction. As easily as I entered, I left. What the hell was the whole point of the work devoted on the outside if it all goes to waste inside?

Now before you think this is just a problem with the retail buying experience as a whole, let’s think about a similar experience in the online world. Most businesses know they need a web presence to compete and so they go through the exercise of creating a spectacularly beautiful site. It has all the bells and whistles we associate with business or e-commerce websites. It’s chock full of animation and sliding panels and dancing kittens and all the usual links to every single social media network known to man. You look at it and think, “My word, this is the most impressive website I have ever seen and will likely see ever again!” And then what? Well, this is often where all that wondrous and creative design talent goes straight down the crapper. No one ever thought to ask about business objectives or about generating a sale. In other words, your customer just walked through the door based on an artful exterior but doesn’t know what to do next…so they wander aimlessly and likely leave.

Most consumer-driven websites unfortunately don’t focus on the all-important Ask, which is the primary funnel for directing visitors toward taking an action. But there are a few things you can do to ensure that your site not only looks great but fulfills the investment you’ve made in your web presence.

Know your goals before ever thinking about design. Don’t spend all that time on the external window dressing only to ignore the reason why your customers enter in the first place. I can’t say how many times I’ve seen clients get wrapped up in the design process without a clear vision for what they want their site to achieve. It’s the classic case of putting the cart before the horse. Before building a new site or committing to a redesign project, get clear about what you want your site to do to drive business to you.

Be crystal clear and inviting with your Ask. Think of your website’s Ask as the warm greeting your customer receives when they enter the store. If you know your audience’s needs, then your Ask should be a knowledgeable sort of “How can I help you today?” What does your business do and how does your website help you do it better? If your business is built to sell directly to your visitor, then develop an Ask that guides your prospect toward making a purchase or bundle of purchases. Or perhaps you’re a B2B company that uses your site to offer product information and generate leads; if so, then create an Ask that funnels visitors toward a lead generation form. Whatever you choose for your Ask, make it not only clear, strong and tied to your business goals, but focused on the psychological needs of your customer.

Measure your results. You just can’t assume that your Ask is going to be automatically successful. That’s like having a great storefront and a greeter at the door only to take whatever money you receive from purchases and toss it in a bag and forget about it. You have to know whether what you’re doing is leading to achieving the key objectives you set for your business at the beginning. Same thing for your site. Know whether your Ask is funneling prospects toward completing a goal. There are several tools to help you like Google Analytics. It’s free so you have no good reason for not incorporating measurement into your plans for success.

Your website isn’t just there to look pretty. It has a purpose. Help your customers achieve their purpose through a great Ask and you’ll see successful results.

Three Actionable Ideas for Welcoming New Volunteers

by on August 26, 2009 in Communication

[Note: I originally wrote this post for the BaileyHill Media blog. Even though it is aimed at a political audience, I think there is a great deal of relevance for nonprofits or other organizations that are charged with building a strong volunteer network. Enjoy!]

Create Passionate Volunteers for Your CampaignDo your supporters know how to most effectively support you and your campaign? Sure, maybe those key individuals who have been with your campaign for a while know how to do it. But what about new supporters? Have you made it easy for them?

My majority of my professional background was spent in nonprofit association membership management. For my association to be successful, we had to be adept at quickly engaging prospects and helping them go from curious prospect to new member to passionate advocate. The cost of not engaging these individuals at their first exposure to the association could have dire consequences for the long-term success of the organization. It’s very much the same for your campaign. If you want to create a welcoming environment that helps turn a curious potential supporter into a passionately vocal advocate, here are a few ideas you can implement on your website and Facebook page:

Create a Volunteer 101 page. Don’t assume that everyone knows how to volunteer for a campaign or what they should expect from the experience. You likely find that many folks are getting involved in supporting a political candidate for the first time. Go beyond the all-too-typical Be A Volunteer/How I Can Help web form and post information like…

  • a volunteer FAQ answering typical first-timer questions
  • descriptions of volunteer activities with anticipated time commitments
  • profiles of volunteers with their testimonials

Have your passionate volunteers serve as welcome committee. Go to almost any church and you’ll see a good model for how to welcome new folks to your campaign. As important as he or she is, it’s not the minister who does the bulk of the welcoming – its the passionately excited members of the congregation. Figure out who your most faithful are and prep them to reach out to prospects and new volunteers.

Show videos of other volunteers in action. Take away some of the mystery of volunteering by showing your volunteers canvassing door-to-door or making phone calls or hosting house parties. Create a documentary as volunteers share their experiences, what works, what doesn’t work and why they feel their volunteering for your campaign is so important.